Medical Student Tuition Adjustment Policy

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IUSM-PO-EDU-ADM-0006

Full Policy Contents

LCME Standards
Scope
Policy Statement
Reason for Policy
Procedures
Definitions
Sanctions

ADDITIONAL DETAILS
Additional Contacts
Forms
Related Information
History

Effective: Immediately
Last Updated: 05/15/2019

Responsible University Office:
Medical School Education

Responsible University Administrator
Senior Associate Dean for Medical Student Education
Assistant Dean for Academic Records and Promotion

Policy Contact:
dreeser@iu.edu

RESPONSIBLE Senior Associate Dean for Medical Student Education
Assistant Dean for Academic Records and Promotion
ACCOUNTABLE EAD Educational Affairs and Institutional Improvement
SUPPORT IUSM Student Financial Services
CONSULT General Counsel
INFORM Educational Policy Subcommittee
Student Financial Services
Registrar
Education Administration and Finance

LCME Standards

12.1 Financial Aid/Debt Management Counseling/Student Educational Debt
12.2 Tuition Refund Policy


Scope

All IUSM Medical Students.


Policy Statement

All students are required to pay all tuition and fees by enrollment term, as approved by the Indiana University Board of Trustees, related to their enrollment in the M.D. program. See Tuition Refund policy for withdrawals that occur within the term (mandatory or voluntary).

All medical student tuition adjustments are considered exceptional and must be approved by both the Senior Associate Dean for Medical Student Education and the Assistant Dean for Academic Records and Promotion, in consultation with the Executive Associate Dean for Education.


Reason for Policy

The timely payment of all tuition and fees is a pre-condition of enrollment or reenrollment. As such adherence to this policy is required of all IUSM medical students and affects enrollment status. Students who have not paid tuition and fees for a prior term are not able to proceed into the next term of instruction until balance is fully resolved as determined by IUSM.


Approval

Approved by the Dean and Executive Associate Deans: April 24, 2019


Procedures

In order to graduate and receive a diploma, students are responsible for four full years (8 full semesters) of medical school tuition and fees for the first full 4 years of enrollment. Partial tuition payment related to a withdrawal or tuition payments for part-time enrollment does not count toward full tuition payment for these purposes.

After a medical student completes and pays all fees and tuition for four full years (8 semesters plus summer terms that begin both Phase 2 and Phase 3) of medical school, additional enrollment will be subject to an adjustment to tuition (but not fees) as follows:

  • For students who have paid 8 full semesters of tuition plus summer terms that begin both Phase 2 and Phase 3, and are not eligible for graduation because IUSM requirements have not been met, full tuition will be reduced by 50%.
  • For students who have paid 8 full semesters of tuition plus summer terms that begin both Phase 2 and Phase 3, and could have graduated (all requirements could have been met), and the student delays graduation, full tuition will be reduced by 75%.
  • For students who have paid 8 full semesters of tuition plus summer terms that begin both Phase 2 and Phase 3, part time enrollment is not subject to percent tuition reduction, but total semester tuition will be capped at the applicable amounts reflected by the 50% or 75% reductions of full time tuition as per the preceding bullet points.
  • For the duration of enrollment, students are responsible for payment of all fees, and must meet the health insurance requirement by purchasing coverage or appropriate waiver.

Medical student tuition will be adjusted as necessary to properly account for individual student circumstances such as technical adjustment relative to start dates of the medical school academic year.

When enrollment changes are made in the middle of an academic term based, the school will apply the Fees Assessment and Tuition Refund Policy to fit the circumstances, as determined at the discretion of the school.

Phase 2 or Phase 3 Start Dates

If a student is required to return for enrollment during any term to start either Phase 2 or Phase 3, a fee adjustment will be applied if it is determined that enrollment in that term would require payment beyond the normal requirements for that phase of training.

Graduation Requirements Not Yet Complete

After students have paid for four years of medical school tuition and fees, students are required to pay 50% of the current year tuition rate plus 100% of applicable mandatory fees for each subsequent enrollment term.

Graduation Requirements Complete, Extension Requested

After students have met graduation requirements, students are required to pay 25% of the current year tuition rate plus 100% of applicable mandatory fees for each subsequent enrollment term.

Note: Tuition reductions for approved dual degree programs can either be automatically calculated or manually added when a student is enrolled. This reduction is based on the student’s approved plan of study and applies only to medical school tuition.

General Student Tuition Adjustment Review and Approval Process

  1. Prior to each enrollment term (summer, fall, and spring), the IUSM Registrar’s Office develops a list of students who may be eligible for a tuition adjustment.
  2. The IUSM Registrar will review each student’s university fee account statement to determine the fee assessment history of each student.
  3. Each student’s fee assessment history is documented in a shared file stored in a secure location. Each student’s assessment history is maintained until the student has graduated. All involved in the fee tuition adjustment process will be provided access to the information.
  4. A list of all proposed student’s eligible for a tuition adjustment is reviewed by both the Assistant Dean of Academic Records and Promotion and the Senior Associate Dean for Medical Student Education for approval. Tuition adjustments are not considered final and will not be processed until both approvals are received. The Executive Associate Dean for Education and Institutional Improvement and the Executive Associate Dean for Administrative Services will receive a copy of the list of proposed student adjustments.
  5. On confirmation and approval, a tuition adjustment is requested to be posted to the student’s account by either the Registrar or IUSM Director of Student Financial Aid Services; either office will copy the other such requests.

Sanctions

Failure to comply could affect a student’s enrollment status.


Additional Contacts

Subject Contact Phone Email
Assistant dean for academic records and promotion Marti Reeser, Ed.D. (317) 274-2208 dreeser@iu.edu

Related Information

Graduation Requirements in Student Handbook.
Health Insurance and Disability Insurance Policy in Student Handbook.
Tuition Refund Policy in Student Handbook.


History

Approved by Executive Associate Deans and Dean on 04/24/2019
Endorsed by CCSC 05/14/2019.