Graduate Recognition

Date: Friday, May 15, 2020
Time: 10:00 a.m. Doors open for guests and students should plan to arrive at 8:30 a.m.
Location: Indiana Convention Center Sagamore Ballroom
100 South Capitol Avenue, Indianapolis, In 46225
Directions: Maps and Directions
Parking information: See PDF file of parking map.

Be sure to check out Visit Indy for hotel and restaurant options.

Event Details

Student Attire: Business professional attire under full graduation regalia
Cap & Gown: Graduating students should order their regalia by April 12 here.
Photography: Grad Images will be onsite to take several photos of each graduate. Guests are not permitted to stand in front of seated guests to take photos. Photo opportunities will be available after the ceremony.
Tickets: Tickets are not required for graduation, but graduates should be considerate of fellow classmates. Additionally, seats cannot be reserved so your entire party should arrive together.

To-Do Checklist

1. Nominate a Family Member to Hood You. Deadline: March 20 (optional)

Family members must be physicians to be eligible. Hooders must wear full academic regalia and will need to sit with the other hooders next to the stage.

2. Confirm Your Information in the Class Composite. Deadline: April 1

Confirm your information in the 2019 Class Composite by April 1. If you take no action, your photograph will be automatically included in the composite. Confirm the information here.

3. Order Your Cap and Gown. Deadline: April 5

IMPORTANT: Follow these steps closely to avoid confusion

  1. Go to this website to begin the ordering
    1. Click on ORDER NOW under Cap and Gown
  2. Next, select “IU – School of Medicine” from the dropdown box under IUPUI
    1. IMPORTANT NOTE: Once “IU – School of Medicine” is selected, the date Saturday, May 11 populates. That date is incorrect. IU School of Medicine’s Graduation Recognition ceremony in May 10. However, this error in the system will not affect your order.
    2. Choose “Doctorate” from the drop down menu for your degree type
    3. Click continue.
  3. You may notice the website states “If this is not your ceremony date and time then we are not currently taking orders for your ceremony.  Please check back at a later date.” IGNORE this note and continue forward with placing their order.
4. Ensure your information is correct for the Recognition Ceremony and Senior Toast. Deadline April 12.

All eligible students will receive an email from MD Student News with the form to fill out by April 12.

The message with the form will be sent out with reminders on:

  • 6 pm, March 25
  • 6 pm, April 1
  • 6 pm, April 10
  • 8 am, April 12
5. Make sure your name is correct on your diploma

The Office of the Registrar sent all students an email in February 2019 showing how each student’s name will appear on his or her diploma.

If your name is correct, no action is required on your part.

If your name is incorrect or you would like to make an adjustment to the name that appears on your diploma, follow these steps:

  1. For a change to your last name, you will need to complete the ‘Request for Change of Name Form‘ and provide the required documentation and photo ID.
  2. If you need to make changes other than a last name change, please submit the name as you would like to it to appear on your diploma to
  3. Please note that all name changes must meet Indiana University’s Preferred Name Policy. All requests must include your University ID number.

6. Plan to attend the Senior Toast Celebration after the Graduation Recognition Ceremony. Deadline: May 1

Join the Class of 2019 with family after the graduation ceremony for an opportunity to honor graduating students and celebrate. Learn more about Senior Toast!

7. Prepare for graduation with final tasks. Deadline: May 1-8

Graduation Preparation

All graduating students should visit MS160 between Wednesday, May 1 and Wednesday May 8 between 8:30 am-4:30 pm to do the following:

  1. Return of pager and mailbox key, if applicable. This is a requirement of graduation. If you are missing either of these, you may inform the office of this when you visit MS160.
  2. Pick up the Class of 2019 Composite.
  3. Pick up your portrait prints, if you have not already done so.
  4. Pick up Gold Humanism Honor Society cords to wear at graduation, if you are a member of GHHS. 
  5. Pick up your Deluxe Graduation VIP Package, if you received an email informing you that you are one of the first 100 students to complete your GQ survey.

If you have any questions, you can contact 317-274-1965 or e-mail

8. Stay connected with the school after graduation: Follow IU School of Medicine on social media.


General FAQs

How does hooding work?

Watch the Class of 2018’s hooding tutorial to learn more!

How many tickets will each student receive for IU School of Medicine’s Graduation Recognition ceremony?

Tickets are not required for graduation, but students should be considerate of classmates. Additionally, seats cannot be reserved.

Are discounted hotel rooms available during graduation weekend?

The Indianapolis Courtyard Downtown will offer discounted rooms during graduation weekend for a rate of $150 per evening. Reservations are available on a first come, first serve basis until Wednesday, April 10, 2019 and can be reserved online.

My family member is hooding me. How does that work?

Graduation Archives

Class of 2018