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Phase 3 Annual Compliance

BLS Certification (Due April 30, 2022)

BLS Certification 

Due Date for Completion:  April 30, 2022

IUSM requires all students to maintain current, valid BLS certification ONLY from a licensed AHA or American Red Cross training facility or provider. BLS Certification from any other BLS course will not be accepted by IUSM as valid BLS certification. This documentation must be submitted to the MSE Compliance Office via your MedHub account annually and kept up-to-date.

It is the student’s responsibility to obtain and maintain valid BLS certification.  You may choose to take an American Heart Association (AHA) or American Red Cross BLS certification course.  Please visit the links provided below if you choose to obtain and maintain your BLS certification through the AHA or American Red Cross:

American Heart Association (AHA):

https://cpr.heart.org/en/cpr-courses-and-kits/healthcare-professional/basic-life-support-bls-training

American Red Cross:

https://www.redcross.org/take-a-class/bls

Indianapolis IUSM Campus BLS Certification – If you are located near the Indianapolis IUSM Campus, you may choose to utilize the IU Health RQI program from the American Heart Association (AHA).  IU Health has converted BLS certification/recertification from its former full-day session into a quarterly, 15-minute online module and a 5-10 minute checkoff that is all accessible 24-7.  BLS certification/recertification now contains two 15 minute sections that are repeated quarterly (every 3 months).

Quarterly Session Schedule:
Jan. 1-March 31

April 1-June 30
July 1-Sept. 30
Oct. 1-Dec. 31

Students must continue the BLS certification process that started in Phase 2 and recertify before the end of each quarter as outlined in the schedule above.

BLS Certification/Recertification Steps: 

  • You will receive an email from RQI1Stop and RQIPartner with the subject line of, “IUH Resuscitation System Account Creation” indicating that you are part of the RQI system. If you do not receive an email from RQI1Stop or RQIPartner, it is your responsibility to log in to RQI to obtain your certification.
  • Once you receive that message, please click on the “Click Here” within the email to set a password. Your username is your email address to access the system. Please note, you will need your Cerner username and password to access the carts, where you will complete the skills portion in the system.
  • If you do not receive an email from RQI1Stop or RQIPartner, please log in through the IU Health Center for Physician Education portal using your Cerner username and password. The link for the log in page is below:

https://iuhealthcpe.org/People/EDU/Login

  • Complete the online module titled, “RQI Healthcare Provider: Prep.” This portion of the module is online simulation and should take you approximately 15 minutes and can be done at anytime, anywhere.
  • Upon completion of the online module, you are now ready to complete the Skills Check-Off module. This will be done on carts located at IU Health hospital locations.
  • Locate your BLS Certification Cart. These carts are accessible 24/7.  If you have questions as to the location of your cart, please access the RQI system for locations  Please see below for a link to the IU Health website for RQI cart locations:

https://iuhealthcpe.org/web/bls

Examples of screen shots from this website for cart locations:

Screenshot of a website. Three columns. First column: RQI Cart Locations. Second column: Resuscitation Requirements by Program. Third Column: Residents and Fellows Frequently Asked Questions and Job Aid. Each column has an icon to represent what the title means.
Select “RQI Cart Locations”.  This selection will take you to the following page:
Screenshot of a webpage. RQI Cart Locations is the title. There's a list of locations with a download button to click.

Scroll down the page until your RQI Cart location is listed, then select your IU Campus Cart Location and click “Download”.  This will take you to your chosen IU Campus Cart Location list.  For example, University Hospital RQI Station Locations are the following:

Text:

University Hospital
RQI Station Locations

Table to follow showing list of locations with columns: Room, Area, Notes. 

List of data is sample data.
  • Access them using your Cerner username and password. You will have three opportunities to pass each of the four sections of the Skills Check-Off.
  • Upon successful completion of both modules, you are now certified/recertified in BLS.
  • Retrieve proof of certification/recertification documentation by logging in to  the RQI system dashboard once you successfully complete both modules.  Your BLS certification/recertification documentation showing the certification date and expiration date must be uploaded and into your MedHub account https://iusm.medhub.com/index.mh and submitted for review.  The MSE Compliance Office will then review your updated BLS certification/recertification and mark it as “Complete”.  
  • Remember that BLS recertification modules must be completed quarterly to maintain your certification and to be in compliance with IUSM student requirements.

For additional information regarding the RQI program through IU Health, please visit this website:

https://iumedstudent.rqi1stop.com/

Regional Campus Student BLS Certification

You must obtain BLS certification ONLY from the American Heart Association or American Red Cross.  If you would like to take BLS certification directly from either of these two entities directly, please reference the American Heart Association (AHA) and American Red Cross links provided above in order to access BLS certification training.

It is the student’s responsibility to obtain and maintain valid BLS certification.  BLS recertification will be provided at regional campuses. Information will be sent to students by the campus course coordinator for that region for BLS certification, provided it is obtained from an American Heart Association or American Red Cross provider.  Please contact your regional campus course coordinator for information on completing BLS certification/recertification, or utilize the links provided in the BLS certification section above for American Heart Association or American Red Cross BLS certification.

EPIC Training

EPIC Training

EPIC is an EMR (electronic medical record) used by many health care facilities around the state of Indiana. If you are scheduled to complete a clinical rotation in a health care facility that uses EPIC and you have not previously completed EPIC training, please notify your statewide course coordinator who will provide you with your departmental training log-in code (additional information outlined below in this section).  

These instructions are for EPIC training while completing a clinical rotation at Eskenazi Health.   If you have any questions regarding this, please contact your statewide clerkship coordinator or MSE Compliance at compreq@iu.edu.

Most Phase 3 students completed  EPIC training during Phase 2 rotations and will not need to complete the training  again during Phase 3.   However, if you are a Phase 3 student and did not complete this training previously, you must do so prior to the start of your scheduled clinical rotation at the facility utilizing EPIC.  EPIC training reciprocity is offered in Indianapolis – Eskenazi Health, Franciscan, and the Community Health Network facilities. If you previously completed EPIC training for one of those sites and will be rotating at another of these health care facilities, then please work with your statewide/regional course coordinator  to initiate training reciprocity with the health care facility so that you do not have to duplicate your training.  The documentation to follow regarding EPIC training references the Eskenazi Health training.   If you have any questions regarding this, please contact your statewide clerkship coordinator or MSE Compliance.

Facilities in the State of Indiana Utilizing EPIC*:

  • Columbus Regional Health
  • Community Health Network
  • Community Healthcare System
  • Deaconess Health Systems
  • Eskenazi Health
  • Franciscan Alliance
  • Memorial Hospital and Health Care Center
  • Methodist Hospitals
  • Parkview Health
  • Reid Health

*Please note that the list of hospitals using EPIC in Indiana is does not necessarily reflect all health care providers and systems that utilize EPIC.  As stated above, please check with your statewide course coordinator, clerkship director, or the onboarding facility to determine if they utilize EPIC.

EPIC Training Instructions

Your 6 digit number/Unique ID:  XXXXXX (Provided by the statewide course coordinator for your assigned clinical rotation.)  If you have any further questions regarding your EPIC Unique ID, please contact MSE Compliance at compreq@iu.edu.

DUO

Eskenazi utilizes the DUO two-step verification system for access to their information technology applications, including EPIC.  IUSM also utilizes the DUO two-step verification system for access to information technology applications, and most Phase 2 and Phase 3 IUSM students should have the DUO application already loaded on their mobile devices.

For those IUSM students who do not have the DUO application on their mobile device, you are required to download Cisco’s Duo Mobile app to their mobile device. Once the App is downloaded, the user should contact the Service Desk at 317-880-7800 and provide your cell phone number to complete the DUO Enrollment process.

Follow these steps below:

SystemAccess Letter DetailsLoginPassword
Network (Active Directory/Windows)  Your network password should be a passphrase of at least 15 but no more than 20 characters. (for example: My dog has fleas) . You will be forced to change your password at first login. If not on a networked computer, you may go to https://citrix.eskenazihealth.edu/ to login and change your passphrase. After changing the initial passphrase at first login, you will also use this ID and the new passphrase you create to log into Epic, XenApp or ANY system listed here where User ID and Password state “use network passphrase”.  XXXXXX   (Your 6 digit #)  changepassphrase  
HealthStream Learning System  ​Initial password is the same as your User ID.  Contact Healthstream@eskenazihealth.edu for issues with training.  HealthStream can be accessed via Ehub or directly at www.healthstream.com/hlc/eskenazi .  When you have completed HealthStream training for Epic, contact the Service Desk at 317-880-7800 to activate your Epic access.    XXXXXX   (Your 6 digit #)  XXXXXX   (Your 6 digit #)  
Epic  ​You must complete the required e-learning classes at HealthStream before your Epic account can be activated. When you have completed HealthStream training for Epic, contact the Service Desk at 317-880-7800 to activate your Epic access.   Use network login ID and password. Before you can log in to Epic for the first time, you must go to https://citrix.eskenazihealth.edu to login and change your passphrase. Your network password should be a passphrase of at least 15 but no more than 20 characters. Epic will NOT allow login with default password.  XXXXXX   (Your 6 digit #)  Use Network Passphrase  

Upon completion of your EPIC training, call the service desk at 317-880-7800 to request activation of your EPIC Account. You will need the Unique ID assigned to you by your statewide course coordinator. This Unique ID is normally the same as the University ID. If you do not know your Unique ID/University ID, then the Service Desk will not be able to provide access assistance. Please contact either your statewide course coordinator or MSE Compliance at compreq@iu.edu if you require assistance with your EPIC Unique ID.

If an EPIC reciprocal health care facility requests that you provide proof of completion of your EPIC training, you must transmit your EPIC transcripts to that health care facility.  Please follow the instructions below.  If you have any questions with regard to transmission of your EPIC transcripts, please contact your statewide course coordinator, the MSE Compliance Office at compreq@iu.edu, or the reciprocal health care facility to which you are onboarding.

For assistance in extracting your EPIC learning transcript from the HealthStream system follow this link to a TipSheet:  

Extracting Your Learning Transcript From HealthStream (Download pdf file icon) Download Extracting Your Learning Transcript From HealthStream

FIT Testing (Due April 30, 2022)

FIT Testing

Due Date for Completion: April 30, 2022

FIT Testing is required annually for Phase 2 and Phase 3 IUSM students. The FIT Testing process involves determining the proper N95 mask for you. N95 masks are required to be worn during clinical clerkship rounds to protect against transmission of COVID-19, tuberculosis, and other airborne diseases. Your FIT Test documentation may be accepted for onboarding at our affiliated academic medical centers for clinical rotations. 

The FIT Testing requirement was waived for a time during 2020 due to academic modifications associated with the initial COVID pandemic.  However, this requirement has been re-instituted for all Phase 2 and Phase 3 IUSM students .

If you are located at the Indianapolis IUSM campus, please contact IU Campus Health by email at healthsv@iupui.edu or phone at 317-274-8214 to schedule your FIT test. 

If you receive your FIT Testing elsewhere, please send documentation to IU Campus Health at healthsv@iupui.edu and cc: MSE Compliance at compreq@iu.edu

Finally, in order to document your completion of this annual requirement, submit your FIT testing completion to your MedHub account.  MSE Compliance will verify your FIT testing completion and note this element as complete.

IU Health Annual Physician Education Modules (Due April 30, 2022)

IU Health Annual Physician Education Modules

Due Date for Completion: April 30, 2022

Completion of the IU Health Physician Education Modules is required annually for every medical student statewide.  Courses included in the Annual IU Health Physician Education Modules are as follows:

Phase 1-Year 1 and Phase 1Year 2

  • HIPAA
    • Corporate Compliance
    • Information Technology Security
    • HIPAA for Clinicians
  • Infectious Disease Prevention
  • Environmental Care
  • Patient Safety
  • Isolation Protocol
  • OSHA (Not included within the Module, but is a separate IUSM requirement monitored by MSE Compliance.)

Phase 2*

  • Complete the IU Health Annual Physician Education Module for Phase 1-Year 1 and Phase 1-Year 2 again.
  • Welcome to IU Module
  • Team Portal and Order Sets
  • Pressure Ulcers
  • Opioids
  • Incident Reporting
  • Health Management Systems
  • CDI (Revenue Cycle related course)
  • Cerner Module **
  • High Alert Medications
  • Enhancing Communication
  • USPA 80 – Hazardous Drugs
  • Donning and Doffing of PPE

* Phase 2 students assigned clinical clerkship rotations also complete the IU Health Annual Physician Education Modules as outlined below for Phase 3.

**  Completion of the IU Health Annual Physician Education Module is required for Cerner access to be granted.

Phase 3

  • Complete the IU Health Annual Physician Education Module for Phase 1-Year 1, Phase 1-Year 2 and Phase 2 again.
  • Completion of IU Health Annual Physician Education Module, Cerner access may be rescinded pending completion of the annual module.

Completion of the Modules typically takes 3 to 4 hours. Once you have completed the assigned Modules for the upcoming academic year, mark this task as complete within MedHub. The annual requirement will be verified through IU Health and then be marked complete by MSE Compliance.

Additionally, you will need to email docs@iuhealth.org to inform them that you have completed the Modules, and then your Cerner login information will be sent to you.  Then, please indicate your completion of the Modules in MedHub.  MSE Compliance will verify your submission and mark this requirement as complete.

PLEASE NOTE that you MUST complete these modules to obtain your Cerner username and password, which will be necessary to complete BLS training in Indianapolis.

FAILURE to complete annual IU Health Physician Education Modules may result in your Cerner log in information to be suspended pending completion of the annual education modules.

IUSM Annual HIPAA and OSHA Training (Due April 30, 2022)

IUSM Annual HIPAA and OSHA Training

Due Date for Completion: April 30, 2022

Annual training for HIPAA and OSHA are required elements for all IUSM students.

Prior to planned clinical rotations, you must have these two required elements completed.

2022 HIPAA Training Module:  https://expand.iu.edu/browse/e-training/courses/hipaa

Please note that the IUSM HIPAA training module is separate from the IU Health HIPAA module that is completed within the annual IU Health Physician Education Module.  Both IUSM and IU Health HIPAA training must be completed by IUSM students each year.

2022 OSHA Training Modulehttps://expand.iu.edu/browse/e-training/ehs/courses/bloodborne-pathogens-training-for-clinical-spring-2022

In order to mark your annual requirement for each of these elements complete, you must upload and submit your completion certificate for both the OSHA and HIPAA modules into your MedHub account at the following link:  https://iusm.medhub.com/index.mh.  The MSE Compliance Office will then indicate that you have completed these annual requirements.

PowerScribe for Radiology Clinical Rotations

PowerScribe for Radiology Clinical Rotations

Phase 3 

All students taking Radiology during Phase 3 are required  to complete the PowerScribe training and registration modules within the IU Health System. Your statewide course coordinator will notify you that you are required to obtain this training prior to the beginning of your Radiology rotation.

PowerScribe is a system utilized by IU Health Radiology for the creation and dissemination of dictated Radiology reports, notes, reporting, and other functions.

Access to PowerScribe is found in the IU Health Annual Physician Education Modules.  Please copy and paste the following link into your web browser to log in:

https://iuhealthcpe.org/People/EDU/Login

You will utilize your Cerner log in information to access the PowerScribe training module.

COVID-19 Vaccination

COVID -19 Vaccination

All Indiana University School of Medicine (IUSM) students are required to be fully vaccinated against COVID-19 or have an approved medical or religious exemption granted by the University. Most IUSM Phase 2 and Phase 3 students have either been vaccinated or have an exemption filed with the University. A person is defined as being fully vaccinated two weeks after the final dose of the primary vaccine. At this time, receipt of a booster dose of a COVID-19 vaccine is not required to be considered fully vaccinated.

Regardless of your immunization status, during your clinical rotations, you will likely be required to care for patients infected with COVID-19 under the standard precautions and with appropriate PPE provided. These measures have proven to be very effective in preventing transmission of COVID-19 for healthcare workers.

Report Your Completed COVID-19 Vaccination.

NOTE: Although providing your COVID-19 vaccination documentation is not currently required by Indiana University, we anticipate many of our hospital affiliates or other training sites will require proof of vaccination for any student trainees rotating at their clinical sites. If you choose to upload vaccine documentation (i.e., a vaccination card) with your COVID-19 Vaccination Reporting Form, IU School of Medicine will be able to share that you have documented your vaccination status with hospital affiliates or clinical partners on your behalf, saving you time and effort. Likewise, IU School of Medicine will be able to share if you have submitted only an attestation. If you have not provided proof of vaccination to IU, you may be required by the hospital affiliate or clinical partner to provide proof of vaccination directly to that site.

Further, please note that medical or religious vaccination exemptions granted by IU only apply when the exempted individual is on IU property. Hospital affiliates and clinical partners may have separate processes for approving medical and religious exemption requests for trainees at their clinical sites. Thus, even if you are granted a medical or religious exemption from IU, hospital affiliates or other clinical training sites may require that you go through an additional exemption process specific to their COVID-19 protocols, which may include providing additional documentation to substantiate a religious or medical exemption.

Request a COVID-19 Vaccination Exemption.

  1. Access the COVID-19 Vaccine Reporting and Exemption Request Form. Log in with your IU username and passphrase.
  2. When the COVID-19 Vaccine Reporting page loads, click Request a New Exemption in the Vaccination Exemptions section and complete all required fields.
  3. A centralized IU School of Medicine review committee will review and determine approval for the exemption submissions and communicate with the requesting individual. Granted exemptions will also be noted in the IU COVID-19 Vaccine Reporting and Exemption database for future reference.

If you need further information on obtaining a COVID-19 vaccination or exemption, please contact the MSE Medical Student Affairs Office at

https://md.mednet.iu.edu/support-services/md-education-team/#student-affairs

or MSE Compliance at valyoung@iu.edu.

Annual Influenza Vaccination and PPD Testing (Due Aug 31, 2022)

Annual Influenza Vaccination and PPD Testing

Annual Influenza Vaccination for 2022/2023

Date for Completion: August 31, 2022

All IUSM students are required to submit proof of annual influenza vaccination. IU Campus Health offers these services at the Indianapolis IU Campus Health location, or you may obtain flu vaccination from your health care provider, regional campus, or pharmacy location. 

If you are located at the Indianapolis IUSM campus, please contact IU Campus Health  by email at healthsv@iupui.edu or phone at 317-274-8214 to schedule your annual influenza vaccination. 

If you obtain your flu vaccination at a location outside of IU Health system, you must submit documentation as proof of your annual vaccination by uploading it to your MedHub account and sending a copy of the documentation via email to IU Campus Health at healthsv@iupui.edu.  Please ensure that you copy MSE Compliance at compreq@iu.edu on this email. 

PPD

Date for Completion:  PRN – Test and Monitoring By Request of Onboarding Facility Only

For Phase 2 and Phase 3 students, you may be requested to take a PPD test if you have had exposure to someone with TB.  In addition, there are some affiliated medical campuses that require a PPD test be done prior to the start of a clinical rotation due to hospital system requirements. You will be notified if this is required for you prior to specific rotations.

If you are asked to take a PPD test and are on the Indianapolis campus, you can proceed to IU Campus Health.  At IU Campus Health, they will administer the PPD test, and you will be scheduled to return for result determination between 48-72 hours later. Make sure to allow yourself plenty of time to do this in advance of your rotation based on the availability of appointment times at IU Campus Health.

If you are a student at a regional facility, please contact your regional or statewide course coordinator for assistance with obtaining a PPD test at your location.

PPD test results must be reported, and documentation provided to IU Campus Health at healthsv@iupui.edu, and copying MSE Compliance at compreq@iu.edu.