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Mandatory Compliance Requirements

IU Health Physician Education Modules

Due Date for Completion:  April 30, 2022

Completion of the IU Health Physician Education Modules is required annually for every medical student statewide.  Courses included in the Annual IU Health Physician Education Modules are as follows:

Phase 1, Year 1 and Phase 1, Year 2

  • HIPAA
    • Corporate Compliance
    • Information Technology Security
    • HIPAA for Clinicians
  • Infectious Disease Prevention
  • Environmental Care
  • Patient Safety
  • Isolation Protocol
  • OSHA (Not included within the Module, but is a separate requirement also monitored by Compliance.)

Phase 2*

  • Complete the IU Health Annual Physician Education Module for MS 1 and MS 2 again.
  • Welcome to IU Module
  • Team Portal and Order Sets
  • Pressure Ulcers
  • Opioids
  • Incident Reporting
  • Health Management Systems
  • CDI (Revenue Cycle related course)
  • Cerner Module **
  • High Alert Medications
  • Enhancing Communication
  • USPA 80 – Hazardous Drugs
  • Donning and Doffing of PPE

* Phase 2 students assigned clinical clerkship rotations also complete the IU Health Annual Physician Education Modules as outlined below for MS 3.

**  Completion of the IU Health Annual Physician Education Module is required for Cerner access to be granted.

Phase 3

  • Complete the IU Health Annual Physician Education Module for MS 1 and MS 2 again.
  • Completion of IU Health Annual Physician Education Module, Cerner access may be rescinded pending completion of the annual module.

Completion of the Modules typically takes 3 to 4 hours. Once you have completed the assigned Modules for the upcoming academic year, mark this task as complete within MedHub. The annual requirement will be verified through IU Health and then be marked complete by MSE Compliance.

Additionally, you will need to email docs@iuhealth.org to inform them that you have completed the Modules, and then your Cerner login information will be sent to you.  Then, please indicate your completion of the Modules in MedHub.  MSE Compliance will verify your submission and mark this requirement as complete.

PLEASE NOTE that you MUST complete these modules to obtain your Cerner username and password, which will be necessary to complete BLS training in Indianapolis.

FAILURE to complete annual IU Health Physician Education Modules may result in your Cerner log in information to be suspended pending completion of the annual education modules.

To begin your IU Health Annual Physician Education Module training, please click the following link:

https://iuhealthcpe.org/login

IUSM HIPPA /OSHA Training

Due Date for Completion:  April 30, 2022

Annual training for HIPAA and OSHA are required elements for all IUSM students.

Prior to planned clinical rotations, you must have these two required elements completed.  This is a requirement for the onboarding process.

2022 HIPAA Training Module:  https://expand.iu.edu/browse/e-training/courses/hipaa

Please note that the IUSM HIPAA training module is separate from the IU Health HIPAA module that is completed within the annual IU Health Physician Education Module.  Both IUSM and IU Health HIPAA training must be completed by IUSM students each year.

2022 OSHA Training Modulehttps://expand.iu.edu/browse/e-training/ehs/courses/bloodborne-pathogens-training-for-clinical-spring-2022.

In order to mark your annual requirement for each of these elements complete, you must upload and submit your completion certificate for both the OSHA and HIPAA modules into your MedHub account at the following

link:  https://iusm.medhub.com/index.mh. The MSE Compliance Office will then indicate that you have completed these annual requirements.

Vaccinations

Influenza and COVID-19 Vaccination

You will need to attest within MedHub. that you are up to date with the following vaccinations. Please ensure that IU Student Health has proof of the following by mailing copies of your records to healthsv@iupui.edu.

If you have any questions regarding vaccination requirements, please feel free to contact MSE Compliance at compreq@iu.edu.  

Annual Influenza Vaccination

Due Date for Completion:  December 1, 2022

All IUSM students are required to submit proof of annual influenza vaccination. IU Campus Health offers these services beginning in the fall at the Indianapolis IU Campus Health location, or you may obtain flu vaccination from your health care provider, regional campus, or pharmacy location. 

If you are located at the Indianapolis IUSM campus, please contact IU Campus Health  by email at healthsv@iupui.edu or phone at 317-274-8214 to schedule your annual influenza vaccination. 

If you obtain your flu vaccination at a location outside of IU Health system, you must submit documentation as proof of your annual vaccination by uploading it to your MedHub account and sending a copy of the documentation via email to IU Campus Health at healthsv@iupui.edu.  

COVID -19 Vaccination

All Indiana University School of Medicine (IUSM) students are required to be fully vaccinated against COVID-19 or have an approved medical or religious exemption granted by the University.  Most IUSM Phase 2  students have either been vaccinated or have an exemption filed with the University.  A person is defined as being fully vaccinated two weeks after the final dose of the primary vaccine.  At this time, receipt of a booster dose of a COVID-19 vaccine is not required to be considered fully vaccinated.

Regardless of your immunization status, during your clinical rotations, you will likely be required to care for patients infected with COVID-19 under the standard precautions and with appropriate PPE provided. These measures have proven to be very effective in preventing transmission of COVID-19 for healthcare workers.

Report Your Completed COVID-19 Vaccination.

  1. Access the COVID-19 Vaccine Reporting and Exemption Request Form.
  2. When the COVID-19 Vaccine Reporting page loads, click Report Your Vaccination in the Reported Vaccinations section and complete all required fields.

NOTE:   Although providing your COVID-19 vaccination documentation is not currently required by Indiana University, we anticipate many of our hospital affiliates or other training sites will require proof of vaccination for any student trainees rotating at their clinical sites. If you choose to upload vaccine documentation (i.e., a vaccination card) with your COVID-19 Vaccination Reporting Form, IU School of Medicine will be able to share that you have documented your vaccination status with hospital affiliates or clinical partners on your behalf, saving you time and effort. Likewise, IU School of Medicine will be able to share if you have submitted only an attestation. If you have not provided proof of vaccination to IU, you may be required by the hospital affiliate or clinical partner to provide proof of vaccination directly to that site.

Further, please note that medical or religious vaccination exemptions granted by IU only apply when the exempted individual is on IU property. Hospital affiliates and clinical partners may have separate processes for approving medical and religious exemption requests for trainees at their clinical sites. Thus, even if you are granted a medical or religious exemption from IU, hospital affiliates or other clinical training sites may require that you go through an additional exemption process specific to their COVID-19 protocols, which may include providing additional documentation to substantiate a religious or medical exemption. 

Request a COVID-19 Vaccination Exemption.

  1. Access the COVID-19 Vaccine Reporting and Exemption Request Form. Log in with your IU username and passphrase.
  2. When the COVID-19 Vaccine Reporting page loads, click Request a New Exemption in the Vaccination Exemptions section and complete all required fields.

A centralized IU School of Medicine review committee will review and determine approval for the exemption submissions and communicate with the requesting individual. Granted 

BLS Training  and FIT Testing

Due Date for Completion:  April 30, 2022

IUSM requires all students to maintain current, valid BLS certification ONLY from a licensed AHA or American Red Cross training facility or provider. BLS Certification from any other BLS course will not be accepted by IUSM as valid BLS certification. This documentation must be submitted to the MSE Compliance Office via your MedHub account annually and kept up-to-date.

It is the student’s responsibility to obtain and maintain valid BLS certification.  You may choose to take an American Heart Association (AHA) or American Red Cross BLS certification course.  Please visit the links provided below if you choose to obtain and maintain your BLS certification through the AHA or American Red Cross: 

American Heart Association (AHA):

https://cpr.heart.org/en/cpr-courses-and-kits/healthcare-professional/basic-life-support-bls-training.

American Red Cross:

https://www.redcross.org/take-a-class/bls

Indianapolis IUSM Campus BLS Certification – If you are located near the Indianapolis IUSM Campus, you may choose to utilize the IU Health RQI program from the American Heart Association (AHA).  IU Health has converted BLS certification/recertification from its former full-day session into a quarterly, 15-minute online module and a 5-10 minute checkoff that is all accessible 24-7.  BLS certification/recertification now contains two 15 minute sections that are repeated quarterly (every 3 months).

Quarterly Session Schedule:
Jan. 1-March 31

April 1-June 30
July 1-Sept. 30
Oct. 1-Dec. 31

Students must continue the BLS certification process that started in Phase 2 and recertify before the end of each quarter as outlined in the schedule above.

BLS Certification/Recertification Steps: 

  • You will receive an email from RQI1Stop and RQIPartner with the subject line of, “IUH Resuscitation System Account Creation” indicating that you are part of the RQI system. If you do not receive an email from RQI1Stop or RQIPartner, it is your responsibility to log in to RQI to obtain your certification.
  • Once you receive that message, please click on the “Click Here” within the email to set a password. Your username is your email address to access the system. Please note, you will need your Cerner username and password to access the carts, where you will complete the skills portion in the system.
    • If you do not receive an email from RQI1Stop or RQIPartner, please log in through the IU Health Center for Physician Education portal using your Cerner username and password. The link for the log in page is below: https://iuhealthcpe.org/People/EDU/Login.
    • Complete the online module titled, “RQI Healthcare Provider: Prep.” This portion of the module is online simulation and should take you approximately 15 minutes and can be done at anytime, anywhere.
    • Upon completion of the online module, you are now ready to complete the Skills Check-Off module. This will be done on carts located at IU Health hospital locations.
    • Locate your BLS Certification Cart. These carts are accessible 24/7.  If you have questions as to the location of your cart, please access the RQI system for locations  Please see below for a link to the IU Health website for RQI cart locations:

https://iuhealthcpe.org/web/bls

Examples of screen shots from this website for cart locations:

Screenshot of a website. Three columns. First column: RQI Cart Locations. Second column: Resuscitation Requirements by Program. Third Column: Residents and Fellows Frequently Asked Questions and Job Aid. Each column has an icon to represent what the title means.

Select “RQI Cart Locations”.  This selection will take you to the following page:

Screenshot of a webpage. RQI Cart Locations is the title. There's a list of locations with a download button to click.

Scroll down the page until your RQI Cart location is listed, then select your IU Campus Cart Location and click “Download”.  This will take you to your chosen IU Campus Cart Location list.  For example, University Hospital RQI Station Locations are the following:

  • Access them using your Cerner username and password. You will have three opportunities to pass each of the four sections of the Skills Check-Off.
  • Upon successful completion of both modules, you are now certified/recertified in BLS.
  • Retrieve proof of certification/recertification documentation by logging in to  the RQI system dashboard once you successfully complete both modules.  Your BLS certification/recertification documentation showing the certification date and expiration date must be uploaded and into your MedHub account https://iusm.medhub.com/index.mh. and submitted for review.  The MSE Compliance Office will then review your updated BLS certification/recertification and mark it as “Complete”.  
  • Remember that BLS recertification modules must be completed quarterly to maintain your certification and to be in compliance with IUSM student requirements.

For additional information regarding the RQI program through IU Health, please visit this website:

https://iumedstudent.rqi1stop.com/

Regional Campus Student BLS Certification

You must obtain BLS certification ONLY from the American Heart Association or American Red Cross.  If you would like to take BLS certification directly from either of these two entities directly, please reference the American Heart Association (AHA) and American Red Cross links provided above in order to access BLS certification training.

It is the student’s responsibility to obtain and maintain valid BLS certification.  BLS recertification will be provided at regional campuses. Information will be sent to students by the campus course coordinator for that region for BLS certification, provided it is obtained from an American Heart Association or American Red Cross provider.  Please contact your regional campus course coordinator for information on completing BLS certification/recertification, or utilize the links provided in the BLS certification section above for American Heart Association or American Red Cross BLS certification.

FIT Testing 

UPDATE FOR FIT TESTING – APRIL, 2022

Indianapolis based Phase 2 Student FIT Testing will occur April 20 – 29 at Coleman Hall on the IUPUI Campus.  Regional Campus based students are already scheduled for April 18 and April 19.   

Indianapolis based students will be able to self-schedule their FIT Test appointment through this link:  https://healow.com/apps/provider/fit-test-2391370.

Students must complete a FIT Test Form and present it at the time of your FIT Testing appointment.  The link to this form is provided below:

Required FIT Test Form (Download pdf file icon) Required FIT Test Form

If you have any questions with regard to this FIT Testing update, please feel free to reach out to MSE Compliance at compreq@iu.edu.  


Due Date for Completion:  April 30, 2022

FIT Testing is required annually for Phase 2 IUSM students. The FIT Testing process involves determining the proper N95 mask for you. N95 masks are required to be worn during clinical clerkship rounds to protect against transmission of COVID-19, tuberculosis, and other airborne diseases. Your FIT Test documentation may be accepted for onboarding at our affiliated academic medical centers for clinical rotations. 

The FIT Testing requirement was waived for a time during 2020 due to academic modifications associated with the initial COVID pandemic.  However, this requirement has been re-instituted for all Phase 2 IUSM students .

If you are located at the Indianapolis IUSM campus, please contact IU Campus Health  by email at healthsv@iupui.edu or phone at 317-274-8214 to schedule your FIT test. 

If you receive your FIT Testing elsewhere, please send documentation to IU Campus Health at healthsv@iupui.edu and cc: MSE Compliance at compreq@iu.edu

Finally, in order to document your completion of this annual requirement, submit your FIT testing completion to your MedHub account.  MSE Compliance will verify your FIT testing completion and note this element as complete.

PPD Testing

Due Date for Completion:  PRN – Test and Monitoring by Request of Onboarding Facility Only

For Phase 2 and Phase 3 students, you may be requested to take a PPD test if you have had exposure to someone with TB.  In addition, there are some affiliated medical campuses that require a PPD test be done prior to the start of a clinical rotation due to hospital system requirements. You will be notified if this is required for you prior to specific rotations.

If you are asked to take a PPD test and are on the Indianapolis campus, you can proceed to IU Campus Health.  At IU Campus Health, they will administer the PPD test, and you will be scheduled to return for result determination between 48-72 hours later. Make sure to allow yourself plenty of time to do this in advance of your rotation based on the availability of appointment times at IU Campus Health.

If you are a student at a regional facility, please contact your regional or statewide course coordinator for assistance with obtaining a PPD test at your location.

PPD test results must be reported, and documentation provided to IU Campus Health at healthsv@iupui.edu.