Phase 2 Annual Compliance

Due Date for Completion:  April 26, 2024

Completion of the IU Health Physician Education Modules is required annually for all IUSM medical students statewide. 

PLEASE NOTE that you MUST complete these modules to obtain your Cerner username and password.

FAILURE to complete annual IU Health Physician Education Modules may result in your Cerner log in information being suspended pending completion of the annual education modules.

IU Health Physician Education Modules for Phase 2 include (additional modules might be assigned that are not on this list):

Note- The titles of these modules might be slightly different, please complete all assigned modules. 

• Required IU Health Annual Physician Education Modules including:

• HIPAA
• Infectious Disease Prevention
• Environmental Care
• Patient Safety
• Isolation Protocol
• Welcome to IU Health  
• Cerner M-Pages
• PACS
• Pressure Ulcers & Other Hospital Acquired Conditions   
• Team Portal and Order Sets                  
• High-Alert Medications
• Incident Reporting       
• Enhancing Communication       
• Opioid Naiveté 
• Language Services                    
• Patient Safety and Quality Care
• BLS Course                   
• Health Information Management (HIM) and Clinical Documentation Integrity (CDI)        
• Isolation Protocol         
• Introduction to USP 800 Hazardous Drugs Safety           
• Donning and Doffing PPE Exercises
• Riley Hand Hygiene Initiative 2022: Clinical Team Members       
• Joint Commission Requirement: Stroke Recognition for All Clinical & Non-Clinical Team Members

* While IU Health may not require all assigned modules for Cerner access, the IUSM requires completion of all assigned modules.

Completion of the Modules typically takes 3 to 4 hours.

Phase 2 students assigned clinical clerkship rotations must also complete any location specific (i.e., IU North, IU West) modules.

IU Health Module completion procedure:

1. To complete your annual IU Health Physician Education Modules, please go to the website https://iuhealthcpe.org/login.  You will use your IU email and log in information to access the Modules. If you have difficulty accessing the Modules, please email docs@iuhealth.org (CC compreq@iu.edu) for assistance.
2. When you have completed all your assigned modules, you must email docs@iuhealth.org to inform them that you have completed the Modules, and then your Cerner login information will be sent to you.
3. Submission to IUSM Compliance:  Once you have completed all assigned Modules for the current academic year and have emailed docs@iuhealth.org to obtain your Cerner log-in, mark this task as complete within your MedHub account. The annual requirement will be verified through the IU Health Center for Physician Education and then be marked complete by IUSM Compliance.

Due Date for Completion:  April 26, 2024

All IUSM students are required to complete HIPAA and OSHA training annually.

Prior to planned clinical rotations, you must have these two required elements completed.  Completion of this training may also be a requirement for the onboarding process at our affiliated partner facilities.

IU HIPAA Training Module:   TBD

• Please note that the IU HIPAA training module is separate from the IU Health HIPAA module that is completed within the annual IU Health Physician Education Module.  Both IU and IU Health HIPAA training must be completed by IUSM students each year.

2023 OSHA Training Module:  TBD

• Make sure you are completing the course designated for Clinical employees and students.

Submission to IUSM Compliance:  Please upload and submit your completion certificate for both the OSHA and HIPAA modules into your MedHub account at the following link:

https://iusm.medhub.com/index.mh.

• The completion certificate will have the IU logo, your name, and the course name reflected on the completion certificate. Transcripts of the courses or screenshots showing course or quiz completion are not accepted.
• The IUSM Compliance Office will then review your documentation and validate that you have completed these annual requirements.   If you have any questions regarding these mandatory compliance requirements, please feel free to contact IUSM Compliance at compreq@iu.edu

IU HIPAA Training Module:   https://expand.iu.edu/browse/e-training/courses/hipaa

Please note that the IU HIPAA training module is separate from the IU Health HIPAA module that is completed within the annual IU Health Physician Education Module.  Both IU and IU Health HIPAA training must be completed by IUSM students each year.

2023 OSHA Training Module:  : https://expand.iu.edu/browse/e-training/ehs/courses/bloodborne-pathogens-training-for-clinical-spring-2023

Submission to IUSM Compliance:  Please upload and submit your completion certificate for both the OSHA and HIPAA modules into your MedHub account at the following link: 

https://iusm.medhub.com/index.mh. The completion certificate will have the IU logo, your name, and the course name reflected on the completion certificate. The IUSM Compliance Office will then review your documentation and validate that you have completed these annual requirements.   If you have any questions regarding these mandatory compliance requirements, please feel free to contact IUSM Compliance at compreq@iu.edu.

Annual Influenza Vaccination

Due Date for Completion:  October 30, 2023

All IUSM students are required to submit proof of an annual influenza vaccination. IU Campus Health offers several Flu Clinics across campus in the fall, or you may obtain flu vaccination from your health care provider, regional campus, or pharmacy location.

Students may request an approved medical exemption for the influenza vaccination by contacting IU Campus Health at healthsv@iupui.edu and IUSM Compliance at compreq@iu.edu.  IUSM does not offer religious exemption for the annual influenza vaccination.

Submission to IUSM Compliance

1. Submit documentation of your influenza vaccination by emailing IU Campus Health at healthsv@iupui.edu. This documentation must reflect your name, date of vaccination, type of vaccine administered, and the administering entity. 
2. Go to your MedHub account and submit that you have completed your influenza vaccination requirement.  IUSM Compliance will verify with IU Campus Health and mark this element as complete.

COVID-19 Vaccination

Due Date for Completion:  October 30, 2023

All Indiana University School of Medicine (IUSM) students are required to be fully vaccinated against COVID-19 or have an approved medical exemption granted by the IU School of Medicine.

• A person is defined as being fully vaccinated two weeks after the final dose of the primary vaccine.
• At this time, receipt of a booster dose of a COVID-19 vaccine is not required to be considered fully vaccinated, so long as the original series was completed.
• Regardless of your immunization status, during your clinical rotations, you may be required to care for patients infected with COVID-19 under the standard precautions and with appropriate PPE provided. These measures have proven to be very effective in preventing transmission of COVID-19 for healthcare workers.

Most IUSM Phase 2 and Phase 3 students will have either been vaccinated or have an exemption filed with IUSM.  If you have not previously documented your COVID-19 vaccination status with IUSM, please follow these instructions.

1. Submit documentation of your COVID-19 vaccination by emailing IU Campus Health at healthsv@iupui.edu. This documentation must reflect your name, date of vaccination, type of vaccine administered, and the administering entity. 
2. Go to your MedHub account and submit that you have completed your influenza vaccination requirement.  IUSM Compliance will verify with IU Campus Health and mark this element as complete.

If you need further information on obtaining a COVID-19 vaccination or a medical exemption, please contact IUSM Compliance at compreq@iu.edu. If you do not submit documentation of your influenza and COVID-19 vaccinations to IU Campus Health and indicated completion in MedHub, you will not be in compliance.  If you have any questions, please contact IUSM Compliance at compreq@iu.edu

Due Date for Completion:  April 26, 2024

IUSM requires all students to maintain current, valid Basic Life Support (BLS) certification for healthcare providers ONLY from a licensed American Heart Association (AHA) or American Red Cross training facility or provider.  BLS certification from any other BLS course will not be accepted by IUSM as valid BLS certification. This documentation must be submitted to the IUSM Compliance Office via your MedHub account annually and kept up to date.  Valid BLS courses should have an educational component (either online or in-person) AND an in-person skills check-off component. 

It is the student’s responsibility to obtain and maintain valid BLS certification.

Recommended Courses

• American Heart Association’s “Basic Life Support (BLS) for Healthcare Professionals” course: https://cpr.heart.org/en/cpr-courses-and-kits/healthcare-professional/basic-life-support-bls-training. 
• American Red Cross’s “BLS for Healthcare and Public Safety” course: https://www.redcross.org/take-a-class/bls. 
• CPR, K-12 First Aid, and other course types will not be accepted as valid BLS certification for IUSM students.

Submission to IUSM Compliance

1. You must submit documentation of your annual BLS certification to IUSM Compliance through your MedHub account.   Upload a copy of your BLS certification documentation to your MedHub account.  This document must have the AHA or American Red Cross logo, your name, and dates of certification.  Certificate showing completion of the online educational course only will not be accepted.
2. Submission of your BLS certification documentation to your regional campus or departmental administrative staff does not comply with IUSM mandatory compliance requirements. 

Regional Campus BLS Certification:

IUSM students located at any of our regional campuses may choose to complete BLS certification either through the American Heart Association or American Red Cross.  Your regional campus administrative staff or IUSM Compliance can help guide you to local classes and locations, or you may follow the links above to the American Heart Association or American Red Cross websites:

Indianapolis IUSM Campus BLS Certification

Indianapolis IUSM Campus students may choose to utilize the IU Health RQI program from the American Heart Association (AHA) in addition to the above options. 

IU Health has converted BLS certification/recertification from its former full-day session into a quarterly, 15-minute online module and a 5-10 minute in-person cart check-off that is all accessible 24-7.  You must complete both the online and in-person cart check-off to be BLS certified.

RQI Quarterly Session Schedule:

• Jan. 1-March 31
• April 1-June 30
• July 1-Sept. 30
• Oct. 1-Dec. 31

BLS Certification/Recertification Steps:

1. You will receive an email from RQI 1Stop and RQIPartner with the subject line of, “IUH Resuscitation System Account Creation” indicating that you are part of the RQI system. If you do not receive an email from RQI1Stop or RQIPartner, it is your responsibility to log in to RQI to obtain your certification.
2.  Once you receive that message, please click on the “Click Here” within the email to set a password. Your username is your email address to access the system. Please note, you will need your Cerner username and password to access the carts, where you will complete the skills portion in the system.  You must complete the annual IU Health Physician Education Modules through the IU Health Center for Physician Education to obtain your Cerner log in information.
3. If you do not receive an email from RQI1Stop or RQIPartner, please log in through the IU Health Center for Physician Education portal using your Cerner username and password.  The link for the log in page is below: https://iuhealthcpe.org/People/EDU/Login
4.  Complete the online module titled, “RQI Healthcare Provider: Prep.” This portion of the module is online simulation and should take you approximately 15 minutes and can be done at anytime, anywhere.
5. Upon completion of the online module, you are now ready to complete the Skills Check-Off module. This will be done on carts located at IU Health hospital locations.
6. Locate your BLS Certification Cart.  These carts are accessible 24/7.  If you have questions as to the location of your cart, please access the RQI system for locations.  Please see below for a link to the IU Health website for RQI cart locations: https://iuhealthcpe.org/web/bls

Examples of screen shots from this website for cart locations:

Select “RQI Cart Locations”.  This selection will take you to the following page:

Scroll down the page until your RQI Cart location is listed, then select your IU Campus Cart Location and click “Download”.  This will take you to your chosen IU Campus Cart Location list.  For example, University Hospital RQI Station Locations are the following:

• Access them using your Cerner username and password. You will have three opportunities to pass each of the four sections of the Skills Check-Off.
• Upon successful completion of both modules, you are now certified/recertified in BLS.
• Retrieve proof of certification/recertification documentation by logging in to the RQI system dashboard once you successfully complete both modules.  Your BLS certification/recertification documentation showing the certification date and expiration date must be uploaded and into your MedHub account https://iusm.medhub.com/index.mh. and submitted for review.  The MSE Compliance Office will then review your updated BLS certification/recertification and mark it as “Complete”. 
• Remember that BLS recertification modules must be completed quarterly to maintain your certification and to be in compliance with IUSM student requirements.

For additional information regarding the RQI program through IU Health, please visit https://iumedstudent.rqi1stop.com/

FIT Testing 

Due Date for Completion:  April 26, 2024

IUSM Phase 2 and Phase 3 students are required to submit to annual Fit Testing in accordance with OSHA regulations. The Fit Testing process involves determining the proper N95 mask for you. N95 masks are required to be worn during clinical clerkship rounds to protect against transmission of COVID-19, tuberculosis, and other airborne diseases. 

Students must submit a Fit Test for at least one mask annually to be compliant with IUSM mandatory compliance requirements.   Your Fit Test MUST be submitted to IUSM Compliance to be compliant.

Based upon your IUSM campus assignment, you will be Fit Tested for the N95 masks used by our affiliated partner facilities located near your IUSM campus.  It is the student’s responsibility to ensure you are Fit Tested for all masks required for your campus assignment. Follow this link for a list of mask types and campus fit testing information:

Fit Testing 2024 information- Information forthcoming.

Submission to IUSM Compliance:

1. Email your complete IU Campus Health at healthsv@iupui.edu.  Fit Test documentation should include your name, date, the mask(s) tested, whether you passed or failed the Fit Test, and be signed and dated by the individual conducting the Fit Test.  Submission of your Fit Test documentation to your local Regional Campus staff or affiliated facility partner does not satisfy the IUSM mandatory compliance requirement.
2. Submit your FIT testing completion to your MedHub account.  IUSM Compliance will verify your FIT testing completion and note this element as complete.

Due Date for Completion:  PRN – Test and Monitoring by Request of Onboarding Facility Only

Phase 2 students, you may be requested to take a PPD test if you have had exposure to someone with TB.  In addition, there are some affiliated medical campuses that require a PPD test be done prior to the start of a clinical rotation due to hospital system requirements. You will be notified if this is required for you prior to specific rotations.

If you are asked to take a PPD test and are on the Indianapolis campus, you can proceed to IU Campus Health.  At IU Campus Health, they will administer the PPD test, and you will be scheduled to return for result determination between 48-72 hours later. Make sure to allow yourself plenty of time to do this in advance of your rotation based on the availability of appointment times at IU Campus Health.

If you are a student at a regional facility, please contact your regional or statewide course coordinator for assistance with obtaining a PPD test at your location. PPD test results must be reported, and documentation provided to IU Campus Health at healthsv@iupui.edu.

EPIC is an EMR used by many health care facilities around the state of Indiana. If you are scheduled to complete a clinical rotation in a health care facility that uses EPIC and you have not previously completed EPIC training, please notify your statewide course coordinator who will provide you with your departmental training log-in code and (also outlined below in this section).  

These instructions are for EPIC training while completing a clinical rotation at Eskenazi.   If you have any questions regarding this, please contact your statewide clerkship coordinator or IUSM Compliance at compreq@iu.edu.

EPIC training reciprocity is offered in Indianapolis between Eskenazi Health, The Franciscan Alliance, and Community Health Systems facilities. If you previously completed EPIC training for one of those sites and will be rotating at another of these health care facilities, then please work with your statewide/regional course coordinator to initiate training reciprocity with the health care facility so that you do not have to duplicate your training.

Indiana Facilities Utilizing EPIC*:

• Columbus Regional Health
• Community Health Network
• Community Healthcare System
• Deaconess Health Systems
• Eskenazi Health
• Franciscan Alliance
• Indiana University Health Arnett
• Memorial Hospital and Health Care Center
• Methodist Hospitals
• Parkview Health
• Reid Health

Please note that the list of hospitals using EPIC in Indiana is does not necessarily reflect all health care providers and systems that utilize EPIC.  As stated above, please check with your statewide course coordinator, clerkship director, IUSM Compliance or the onboarding facility to determine if they utilize EPIC.

DUO

Eskenazi Health utilizes the DUO two-step verification system for access to their information technology applications, including EPIC.  Users are required to download Cisco’s Duo Mobile app to their mobile device. Once the App is downloaded, the user should contact the Service Desk at 317-880-7800 and provide their cell phone number to complete the DUO Enrollment process.

While IUSM and IU Health also use the DUO two-step verification system, Eskenazi’s DUO two-step system process is separate from the IUSM and IU Health DUO two-step system.  You may use the same DUO application for both systems, and do not need to load the mobile application twice.

Follow these steps below:

System	Access Letter Details	Login	Password
Network (Active Directory/Windows)	Your network password should be a passphrase of at least 15 but no more than 20 characters. (for example: My dog has fleas) . You will be forced to change your password at first login. If not on a networked computer, you may go to https://citrix.eskenazihealth.edu/ to login and change your passphrase. After changing the initial passphrase at first login, you will also use this ID and the new passphrase you create to log into Epic, XenApp or ANY system listed here where User ID and Password state “use network passphrase”.	XXXXXX   (Your 6 digit #)	Changepassphrase1!
HealthStream Learning System	​Initial password is the same as your User ID.  Contact Healthstream@eskenazihealth.edu for issues with training.  HealthStream can be accessed via Ehub or directly at www.healthstream.com/hlc/eskenazi .  When you have completed HealthStream training for Epic, contact the Service Desk at 317-880-7800 to activate your Epic access.	XXXXXX   (Your 6 digit #)	XXXXXX   (Your 6 digit #)
Epic	​You must complete the required e-learning classes at HealthStream before your Epic account can be activated. When you have completed HealthStream training for Epic, contact the Service Desk at 317-880-7800 to activate your Epic access.   Use network login ID and password. Before you can log in to Epic for the first time, you must go to https://citrix.eskenazihealth.edu to login and change your passphrase. Your network password should be a passphrase of at least 15 but no more than 20 characters. Epic will NOT allow login with default password.	XXXXXX   (Your 6 digit #)	Use Network Passphrase

Upon completion of your EPIC training, call the service desk at 317-880-7800 to request activation of your EPIC Account. You will need the Unique ID assigned to you by your statewide course coordinator. This Unique ID is normally the same as the University ID. If you do not know your Unique ID/University ID, then the Service Desk will not be able to provide access assistance.  Please contact either your statewide course coordinator or IUSM Compliance at compreq@iu.edu if you require assistance with your EPIC Unique ID.

Epic Transcripts

If an EPIC reciprocal health care facility requests that you provide proof of completion of your EPIC training, you must transmit your EPIC transcripts to that health care facility.  Please follow the instructions below.  If you have any questions regarding transmission of your EPIC transcripts, please contact your statewide course coordinator, the IUSM Compliance Office at compreq@iu.edu, or the reciprocal health care facility to which you are onboarding.

The following document is a Tip Sheet for assistance in extracting your EPIC learning transcript from the HealthStream system: